8 Best Team Management Tools (Free & Paid) in 2023 (2023)

Whether you're managing a small team or a large company, there are plenty of tools to help you. These tools can be used to manage everything from tasks and projects to managing employee time and productivity. Check out our list of the best team management tools to find the right one for your business.

1.e-mail counter

Best for: Teams or individuals whose email is an integral part of their role.

Email Meter is the leading email analytics solution. It provides companies with indicators of employee performance and productivity, such as workload and response time, to help them make informed, data-driven decisions.

Used as a team management tool, it gives you a clear picture of how your team is working. You can filter by any combination of team members to view the full report with detailed information. See who replies the fastest or who receives the most emails from a particular customer.

Improved email counter functionality

• Manage teams of any size, from a single inbox to a large enterprise.
• You don't need to learn the new ticket system - it works based on your current Gmail/Google Workspace setup.
• View each team member's workload, including shared inboxes.
• Instant installation for the entire domain.
• Fully customizable dashboards are available, or you can choose from a variety of useful pre-built metrics.

"When we were working remotely, we needed a tool that would allow administrators to see what emails our agents were sending and responding to. The use of email counters allowed us to supervise this work function."-Capterra, Chris T.

Email Pricing

• free forever. Individual measurements are made monthly.
• Professional edition: $15 per month ($180) or $19 per month per year. Unlock filtering, 2 years of data and other premium features.
• team: $15/user/month ($180) or $19/user/month annually. As a Pro extension, it adds the ability to view your entire team from a central dashboard and generate comprehensive reports for any combination of team members.
• Business: Price depends on demand. It unlocks the most powerful features and is generally recommended for groups over 15 members. Fully customized dashboards and gauges can be created on demand.

2.relax

Best for: Fast and efficient chat-style communication between teams.

Slack is one of the most popular communication platforms in the workplace. This gives you a way to seamlessly communicate within your team. Chat via groups, private messages, voice calls and more. Its easy-to-use interface really encourages collaboration and creates a sense of community within the company. If you're still working remotely, this is a must!

The best features of Slack

• Create "channels" for specific groups/departments (e.g. marketing) or topics (e.g. random or news).
• Use chat calls to join and leave voice chats, including group or screen sharing.
• Many automations and integrations allow you to truly customize Slack to your needs.
• Use "threads" in conversations to keep things organized.

“I use it for all kinds of communication with my team – from quick chats when we get stuck and need a moment to longer team meetings. We have small groups that work together, we have fun places to unload and even use it to organize food trains."-Goran S. on Capterrze

loose prices

• free forever. The limited plan comes with 90 days of message history, which is great for trying out Slack.
• professional:$7.25/user/month for annual billing or $8.75/user/month for monthly billing. Unlimited message and embedding history.
• Business+:$12.50/user/month for annual billing or $15/user/month for monthly billing. It comes with cutting-edge features and 24/7 support from Slack.
• Business:Prices are available on request. It supports large-scale collaboration of up to 500,000 users and is HIPAA compliant.

3.Microsoft team

Best for: Any team using Office365 and other MS products.

Slack's main competitor, Microsoft Teams, fills a similar void in your team. Organize your employees into teams and communicate with them via chat, which also includes file sharing, video conferencing and more. Although it is a Microsoft product, it supports macOS, IOS and Android.

The best features of Microsoft Teams

• Powerful video conferencing capabilities, including a "together" mode that aims to replicate coexistence as accurately as possible. This video focuses on faces and statements to help you spot non-verbal cues.
• Integration with all MS products including Word, Powerpoint and Excel.
• Built-in webinar tools mean Teams is the most powerful tool for hosting webinars, including a custom registration page and the ability to upgrade up to 1,000 attendees with custom emails.
• Concentrated spaces facilitate collaboration by giving your team a place to share what they need to get the job done.
• Teams Phone allows you to make calls, so you can avoid using third-party calling software.

“I use this product every day at work. I attend at least one or two MS group meetings a day. It is great for meeting and meeting people from all over the world. It's also great for one-on-one or group conversations. It belongs to several groups that store their information in MS Groups. It's great to have such a powerful tool."-Scott G. (Capterra)

Microsoft Teams Pricing

• free:The limited plan allows unlimited chats and up to 5 GB of storage per user.
• Main points:$4/user/month, billed annually. Fewer connection limits and 10 GB of storage space.
• Business basics:$6/user/month, billed annually. Unlock the suite of collaboration apps.
• Business basics:$12.50/user/month, billed annually. Unblock webinar hosting.
• Business basics:$22/user/month, billed annually. Advanced security and data control.

4.linear

Best for: Small teams looking for an easy-to-use issue tracker.

Linear is an issue tracking platform that allows teams to run sprints and stay on top of tasks. Powerful and easy to use, it is a welcome addition for any team looking to stay organized with minimal effort.

The best linear function

• Instant notifications help keep your entire team on track. Issues are assigned to everyone who needs to be involved, and everyone is notified of any changes.
• A simple user interface, easy-to-use problem description editing, and an intuitive linking system, including automatic previews of Figma and other files.
• Circles and projects help you organize your work and get everyone involved.
• Use the built-in roadmap feature to track all work progress and set goals and important deadlines for the entire team.
• Triage capabilities allow your team to take action on the most important emerging issues.

"This is the best issue tracking/project management tool I've ever used. I love using such a tool for the first time. It doesn't seem like a hassle the first time. Thanks Gramika!”-Nicolas Grilly on product search

linear price list

• free forever. Unlimited number of users, up to 500 questions, file upload size 10 MB.
• Good role model:$8/user/month for annual billing or $10/user/month for monthly billing. Unlimited size and file upload issues.
• to add:$12/user/month for annual billing or $15/user/month for monthly billing. Add advanced authentication and third-party app management.
• Business:Prices are available on request.

5.Feel

Best for: Teams looking for a flexible platform for storing company knowledge and documents.

Notion is an all-in-one note management, team collaboration, project and documentation management solution. It is highly customizable and makes it easy to collect all the knowledge your team needs in one easy-to-use place.

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Idea Better Opportunities

• By combining documentation, communication, and project management, it's the perfect end-to-end solution to many of the issues you'll face as a team.
• Well-organized and comprehensive functionality for creating a company wiki, ideal for onboarding new employees and sharing workflows with everyone.
• Extensive templates and integrations allow you to quickly start meeting your needs.

"I've tried many note-taking apps, but Notion is unique in that it allows me to manage my entire life and gives me some value that other paid apps don't have, and I use it every day."-Fady H. w Capterra

Pricing philosophy

• personal. Free for individuals. Can be shared with up to 5 guests. Unlimited pages/blocks.
• Personal direction:$4 per user per month for annual billing or $5 per user per month for monthly billing. Unlimited file uploads and visitors.
• Club:$8/user/month for annual billing or $10/user/month for monthly billing. Unlimited team members.
• Business:Prices are on demand and include the most powerful features such as advanced security and SAML SSO.

6.GitHub

Best for: Developers and their employees.

GitHub is a development platform for developers that supports task management and version control. This is the gold standard for many in the industry, with a large backlog of ready-to-use code that saves time.

The best features of GitHub

• As a platform for technical developers, it is a bit complicated but very powerful.
• The collaborative coding environment allows you to see all important changes at once.
• Advanced automation features, including a directory of community activities, help you set up automation faster.
• Great as a project management tool to track feature requests, issues, bugs, and more.

"GitHub has such a rich feature set that it allows teams to build everything from development to software development on a single platform."-Matt R. z Capterry

GitHub Pricing

• free forever. A very powerful free program.
• Club:$44/user/year, current first year starting price is $44/user/year.
• Business:$252/user/year, current first year starting price is $231/user/year.

7.Zoho's workplace

Best for: Teams looking for an all-in-one email and file sharing solution.

Zoho Workplace is a set of apps designed to meet all your workplace needs in one place. Email, document management, CRM and more - this is where the whole team comes together. They claim to support four pillars: context, continuity, convenience, and collaboration.

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Better Zoho workspace features

• A full suite of office tools including word processors, spreadsheets and presentations.
• File drives and conferencing tools keep your entire team connected and share important files.
• Communication features include instant messaging, email, and even a social media platform for your organization!
• Dashboards are fully customizable, so you can tailor them to your team's exact specifications.

“Our organization uses Zoho Connect to improve team communication and efficiency. Its simple yet powerful way allows us to disseminate information, interact with third parties and even share relatively heavy documents, making it one of the most used collaboration tools in our organization. we have also successfully completed other Zoho tools we have. It's currently in use."-Melissa L. is G2

Zoho workplace price list

• personal. Free for individuals. Can be shared with up to 5 guests. Unlimited pages/blocks.
• Good role model:$3 per user per month for annual billing or $4 per user per month for monthly billing. 30 GB of mail space and 10 GB of file space.
• professional:$6 per user per month for annual billing or $7 per user per month for monthly billing. 100 GB of mail space and 100 GB of file space.

8.ćma

Best for: Teams looking for solutions focused on paid hours and time tracking.

It is a comprehensive solution that provides project and task management, time management, sales, invoicing and automation. Thanks to such a wide range, it enables team collaboration without switching between tools.

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Scoro's best features

• Time management features are designed to help you understand the value of your team's time, including the ability to differentiate between billable and non-billable time.
• Powerful real-time Gantt charts help you quickly adapt to any design changes while keeping everyone informed.
• Tracking your profitability and budget can help you put everything in perspective.
• Predefined project templates and automation allow you to optimize projects.
• Full CRM functionality, including billing.

"I like to keep track of how long it takes to complete repetitive tasks. Scoro conveniently displays regular tasks and their due dates so I always know what tasks I have and make sure they are done. Since we started using Scoro, projects and invoices have also become more efficient, which has greatly impacted our ability to get the job done quickly and efficiently.”-Grace Y.G2

Ceny Scoro

• basic:$19/user/month for annual billing or $22/user/month for monthly billing. At least 5 users. Includes to-do lists, calendars, and more.
• Club:$29/user/month for annual billing or $33/user/month for monthly billing. At least 5 users. Add Gantt charts, time tracking and more.
• professional:$49/user/month for annual billing or $55/user/month for monthly billing. At least 5 users. Add project budgets, billable time tracking, and more.
• final:Pricing is on-demand and comes with the most powerful features like single sign-on, unlimited custom fields, and more.